Companies really need to establish proper management procedures of their documentation. The operation of businesses is affected one way or the other by the efficiency in this area. Even if the print service requirements of a company is not considered as a core business function, failure to find the optimal option for it will likely result to disruption in the business flow.

Here are some no-nonsense tips to consider:

1. Find the right internal personnel to handle it

If a company must insist on managing its print services on its own, it is necessary to find the right internal personnel to handle it. This goes beyond the subject of printing and maintaining printing facilities. It is about managing a network of company printing facilities that will work for the company as a whole and not only for a specific person or department.

2. Find the Right Managed Print Service Provider

Many companies have realized that hiring the services of a professional provider come out less costly than continually incurring wastage internally. Professional providers of Managed Print Services have the extensive experience and facilities to carry out the task more efficiently. The process used by reliable service providers is designed to work with the printing and documentation environment unique to the company.

3. Work with the Managed Print Service Provider

This tip is actually based on common sense. If a company decides to hire the services of a professional, it should be prepared to cooperate and work with such service provider. This would involve allowing the service provider to assess the real requirements of the company so that the most suitable documentation management strategy can be arrived at.

4. Seriously Consider the Service Provider’s Recommendations

Professional service providers are expected to provide clear-cut proposals that will detail what it thinks would work for the company. These proposals will usually include identification of risk that may possibly be a hindrance to successful implementation.

Companies must seriously consider these information and act in it in the soonest possible time.

5. Monitor Progress

Progress reports must be provided by service providers. Companies can use these reports to determine future courses of action related to the matter. It is highly possible that part of future decisions will be determining the soundness of continuing with the existing Managed Print Service Provider or look for a better option. After all, the print and management of any company’s documentation will always have to be maintained at an acceptable level.

Image: ilcornerstone.com

Originally posted on March 14, 2013 @ 3:02 am